It’s important that you know the rules of board meetings, regardless of whether you’re on your management team or the chair of your board. By knowing these, you ensure that meetings run smoothly and that vital information is discussed and recorded.
Meeting Minutes
Minutes are a critical component of any board meeting. They serve as a formal record of the discussion of the meeting, the votes, and resolutions taken by the board. They also permit the board to revisit its decisions at any time, and may be required by law investors, shareholders, or other stakeholders.
Setting the Agenda
The most important thing that you can do to prepare for a productive board meeting is to create the agenda ahead of time and send it to all attendees together with any other relevant documents ahead of time. This gives attendees an opportunity to become familiar with the materials and plan questions and remarks. It will also prevent the meeting from going over by ensuring that you cover all the items on the agenda and finish on time.
Start with the most important issues
Begin your board meeting by providing a brief boardmeetingapps.blog/key-factors-that-influence-professional-ethics-and-decision-making overview of the company and then move on to discuss future strategies and policies. This will get your board members engaged and motivated, and ensure that the most important discussions are held first. It is also important to remember that any topics that were not discussed in the agenda can only be discussed at the meeting with permission from the chairman and approval from a majority of the Directors present at the meeting.