A well-planned agenda is essential for productive discussions, informed decisions and effective management in your business. But, many organizations fall into common traps that hamper meeting efficiency and efficiency. Here are a few most common mistakes to avoid:
Not enough time
Attempting to cover too many subjects results in rushed discussions, inadequate time for each topic and overall low productivity. To mitigate this, create an appropriate number of high-priority items that are relevant to the purpose of the meeting. Prioritize issues according to their importance, urgency, and logical sequence. Also, make sure to incorporate a section for “new business” or other unscheduled discussions. This will allow the board members to bring up any additional concerns or issues to be considered.
The failure to incorporate diverse perspectives
Invariably, board members will possess different views and perspectives that are beneficial to the company. It is not a good idea to ignore these contributions, since it can lead to unproductive decisions and opportunities. Ensuring an inclusive environment that values and incorporates different perspectives, will lead to the best results for your organisation.
Inaction on Board Meeting Resolutions
Insufficient follow-up reduces accountability and decreases trust among board members. Establish responsibilities and deadlines for every action item, and regularly assess progress to improve. Also be sure to ask for feedback after every board meeting on the clarity of agenda items, the adequacy of time allocations, and the overall flow of the meeting. This will help to improve the effectiveness and efficiency of your meetings.
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